Why do I need to use a backup exchange?

June 12, 2022

Today, more and more businesses are deciding to use Microsoft Office 365. It is because it helps better communication between employees and easier handling of shared files. Moreover, using the cloud-based tool, employees can access the information they need from any device, no matter where they are.

Protecting and controlling all your sensitive data is essential in this regard. The advantage of Office 365 is that it includes various products to meet different business needs.

One of the most popular among them is Exchange Online. You should know backup exchange is essential if you use the product. However, you cannot rely entirely on Microsoft’s product regarding data backup for this purpose. Below, we share 4 reasons why it is crucial for you to backup your data yourself.

You are responsible for protecting your data.

Moving to the cloud provides security and easy management of all your data. However, it would be best if you took care to protect it. Exchange Online’s task is to host your data in the cloud, and it’s up to you and your IT department to back up the data.

The products that online service providers offer are focused on providing as many and better business solutions to make your company’s processes easier. In terms of data protection, it is your responsibility.

Exchange Online does not offer flexible data retention and recovery solutions.

Finding flexible data retention and recovery solutions is key for any business. From this perspective, Exchange Online offers minimal options for data retention. And if there are advanced options, they are challenging to use.

It is further evidence of why it’s essential to back up your data. What’s more, Exchange Online only keeps deleted emails for 30 days. The maximum setting for Deleted Item Recovery or Retention is 30 days, and the minimum is 14 days.

Regarding relevant in-place hold and litigation hold and/or retention policies, as well as basic settings, data can be retained for the required period, but recovering it can be complicated and take time. That is why it is better to create a backup solution that you combine with simple processes for storing and retrieving data.

Providing optimal solutions to your employees

When data is lost due to a virus or cyber attack, your employees expect you and your IT department to deal with the problem quickly. In this regard, we would like to ask you if you have a plan of action to recover lost data?

Microsoft products have built-in data protection, but it is not enough as it does not guarantee that the data will be retained. Another critical reason that proves how important it is to create the proper backup and recovery solution that works for your business.

Doing so will provide a secure working environment for your employees, and your IT department will be prepared to act quickly in the event of data loss. Thus:

  • you will achieve your Recovery Time Objectives;
  • your employees will be reassured about what’s next in the event of data loss and get a fantastic user experience, taking the stress out of tense situations.

Emails are the most insecure platform.

Did you know that emails are a ransomware target of cyber criminals? According to studies, cyber attacks on Exchange Online have increased over the past few years. The reason for this is its growing popularity and the fact that it is increasingly preferred for use by businesses.

One of the new threats that are commonly encountered is the so-called mailbox ransomware. Despite all the advantages that Office 365 has, its weakness is the lack of good enough data protection.

Creating a custom data backup solution is a must and the best possible option for you and your business. Doing so will provide a secure working environment for your employees and protect your data and that of your customers from theft and loss.


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